The steps to make a purchase in your organization is your order processing workflow. We all have one, but have you thought about streamlining the decision-making and employing business automation to do the hard work for you?

Using intelligent automation, you can transform the entire order processing workflow. A combination of technologies working together is the basis of an intelligent automation platform, an IA platform that can listen to business events (or triggers) in specific apps, where once an event takes place, the platform performs predefined actions across your employees, apps, and data.

Using business process automation means faster processing, finances billed and paid sooner, and employees spending less time on tedious, repetitive tasks. Purchasing managers know that streamlining their processes can reduce costs, increase efficiency and improve standards. You can do many small things to lessen the load of your responsibilities, as well as a few significant changes you can make to optimize performance. If you want to get your team working more efficiently, it's time to automate your purchasing process. Purchasing processes tend to be long, complicated, and expensive for businesses.

The ability to place a purchase order and the software automatically sends the purchase requisition to the right stakeholder for approval, and once approved, it automatically goes to the vendor, is the beauty of automation.

Explore: Using Purchase Orders to help Business manage inventory and cash flow

No more following up with people to see if it was sent.

The automated purchase order process is underutilized by more than half of all Chief Procurement Officers. This is a significant problem. There are many disadvantages to manual purchasing methods, including being slow and clumsy and prone to errors. It can result in procurement delays, bad vendor relationships, and higher costs.

Intelligent Automation

An intelligent automation (IA) platform includes tools for processing, retrieving, and validating massive amounts of unstructured data. To achieve this, it uses Artificial Intelligence (AI), Machine Learning (ML), Natural Language Processing (NLP), and Computer Vision technologies. It also makes use of the human-AI alliance, which means you won't have to do anything to process, and the results will be accurate and easy to export in the format of your choice.

Purchasing managers have a lot on their plates, from managing vendors and suppliers to keeping employees happy. Purchasing processes tend to be long, complicated, and expensive for businesses, which isn't surprising given the high volume of goods and services companies purchase daily. With the help of Procurify, you can automate these processes, saving time and money while reducing risk and increasing accuracy. Additionally, you can automate the purchase order process in your organization end-to-end so that it's as quick and easy as possible.

Procurify offers a great procurement solution.

Their focus is primarily on tracking and managing your team's spending. They do so through a very user-friendly dashboard and mobile interface.

Speaking of which, they easily have the most pleasant user experience of any purchase order software on this list.

Billed as the "purchasing software your team actually wants to use," their dashboards are straightforward while still offering all the features you'd want to see in a good purchase order software, such as budget tracking, customized approvals, and metrics reporting.

Their approval flows are highly customizable. You and your team will be able to design an approval process that's perfect for your business. You can also set customized notifications on desktop and mobile for an even more streamlined experience.

Of course, when it comes to purchase orders themselves, they have an excellent process for that too. Your entire team can see the status of each procurement order. This allows for more communication and breaks down potential roadblocks along the way.

And with their mobile app, you'll be able to make purchase orders no matter where you are. Employees can even receive notifications for any updates or changes in orders. Perfect for remote and distributed teams.

• All-in-one procurement solutions
• Excellent and fun user experience
• Track budgets
• Free Demo

Purchase order automation can help keep your business's supply chain management running as efficiently as possible.

Efficient supply chain management is key to running a successful business, ordering goods and services on time, and keeping inventory stocked and your employees productive. When this process runs smoothly, you can save time and money by identifying areas where you can cut costs and create long-term supplier relationships based on trust.

On the other hand, overdue payments, late or missing deliveries, and disorganized paperwork can disrupt the supply chain. A fundamental way to stay organized and avoid these issues is to create automated purchase orders.

Purchasing documents available in a single location

With purchase order automation software, all purchasing documents are centralized and accessible from anywhere with an internet connection. This can make managing paperwork and referencing POs much easier.

Read about: How to Improve Document Management & Imaging Across your Organisation.

Quicker approvals

Purchase requisitions can be sent directly to staff members who approve them, helping speed up the approval process. This step can be easily added to your customized workflow.Purchase requisitions can be sent directly to staff members who approve them, helping speed up the approval process. This step can be easily added to your customized workflow.

Can easily monitor order status

With PO software, you can quickly gauge a clear picture of the purchase order process from start to finish. This means you can see when requisitions have been approved/refused and when purchase orders have been sent. As well as being practical, this enhanced visibility can help improve efficiency as you can act quickly to mitigate any issues.

You might be interested in: How to save time and money with procure-to-pay automation

Contact us today for more information on business process automation and intelligent automation platforms.

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