Improve Document Management Australia & Imaging – ACMO
Technology has changed a lot in the last 20 years. Filing cabinets and saving files to CDs and hard drives seems like a lifetime ago. In today’s increasingly fast-paced office environments, getting access to information and managing documents can still be a bit of a mixed bag. Data is now being kept more than ever on the cloud, and it’s become more of a matter of ensuring organisations make the best use of digital resources and can access themfaster.
Most companies have drastically reduced their dependence on physical paper documents and, if not, have been looking at ways to digitise and file that information. Scanning documents using OCR intelligent automation technology and mobile workflow can be game changers in unlocking the information hidden on documents for future quick access and use.
Let’s take a deep dive into the workflows already in your office and how document management plays a role.
The workflow - the regular sequences and processes used in the work place to accomplish tasks. Unique to your industry, but every office will have many.
Every business has some method of document management. Even pubs, retailshops and barbers - whether it’s recording transactions or submitting orders to suppliers, there’s always a paper trail. Office-based businesses engage indocument management more directly, more commonly, and as a more significant part of their work. As companies continue to incorporate more digital technologies, these documents are more frequently digital only. Yet, we stillseem to have paperwork. We still have filling cabinets, shelves, or boxes stuffed with different communications. Am I right?
So we digitise, then what?
Ideally, every document that can be digitised should be digitised. But not just scanned in, given a standardised file name, saved, and then shoved ina folder, never to be seen again. The information should be easy to access,convert to any format needed, and easily used by the teams that need it. Different technologies such as OCR (Optical Character Recognition) produce superbly accurate PDF scans of your physical documents and can read both typed and handwritten text allowing you to search any scanned copy with ease.
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When you have too much to scan and process manually…you may need a purpose-built platform that uses intelligent automation and is a proven solution. It would be best if you had market-leading PDF, OCR and document conversion solutions to leverage.
Every business is unique, and your team won’t face the same problems as another office. Nevertheless, there are common challenges regarding document management and file organisation. ACMO offers solutions and tailors each software option to address a broad set of obstacles that impede your business workflows.
- Document security- you need a way of protecting your information and keeping documents secure and confidential.
- One integrated solution- scan, share, search, and organise documents in a simple way.
- Accurate information-document conversion and redaction to maximise precise detail and minimise inefficiency.
- Something humans can commit to has to be easy to use and simple to learn. Users have to easily and quickly create, convert, edit, share and e-sign PDF files, driving efficiencies and providing advanced document management.
Put in the effort today, and your business can scale for tomorrow.
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By transforming paper documents into actionable digital information to help solve your current challenges, you also ensure you meet your future business requirements. When all the information your employees need to access is accessible from any device, opens easily, and is actionable in the ways you need it to be, you now have an efficient workflow. It’s a breath of fresh air from the days of spending hours trying to find the information you need and the convoluted ways of getting that information into what you need.
For more on automation solutions and how to improve your organisation's workflows, contact ACMO today.